Tenders Procurement & Supply Chain Manager

MAIN PURPOSE OF JOB:

Responsible for managing the end-to-end process of procurement, supplier management and tenders for the business. Engaging with internal stakeholders to implement supplier strategies, enabling the delivery of contracts and ongoing management against our commitments. A pivotal role in managing and proactively challenging the team to secure major contracts, ensuring the business is on the government frameworks and delivers to the agreed contractual SLAs.

Leading a team by example to deliver the right solution to contract implementation, and then ongoing supplier management and solution management throughout the contract life.

KEY RESPONSIBILITIES / ACCOUNTABILITIES:

Tender & Bid Management

• Oversee the entire tender process from PQQ to final submission and contract delivery once awarded.
• Complete oversight of the business pipeline for all market opportunities and ensure the business secures a place on all applicable frameworks.
• Manage the tender and bid manager and technical specialists to ensure high quality consistent and compelling submissions are submitted.
• Provide full oversight of all bids.
• Fully documented summary of new contracts to support the service delivery and operational management of the contract. To be written for all future and present contracts.
• Challenge all aspects of how the business will deliver the service and commerciality of a tender. Working with the broader business to ensure the correct solution is submitted for each tender.
• Manage and analyse feedback following win/lose feedback and implement with the team the necessary continuous improvement for future tenders.
• Recommend changes to business Directors for business activities which are blockers in successful tender award.

Leadership & Administration

• Responsible for leading, coordinating and overseeing a team to ensure the team deliver operational outputs efficiently and support the achievement of the business goals.
• Motivating, coaching and mentoring the team to improve performance, fostering a positive work environment, and conducting the performance appraisals.
• Ensure effective communication to all internal and external stakeholders is maintained at all times.

• Process document and ongoing review of all processes of responsibility in the department.

• To promote the Company’s services and maintain Core Values at all times.

Procurement & Supplier Management

• Developing and implementing purchasing strategies that align with group policies and business goals to optimise costs and improve efficiency.
• Identifying sourcing opportunities to secure the best value parts, services and subcontractor services for the business.
• Identifying, evaluating, and onboarding new suppliers, while maintaining relationships with existing ones.
• Negotiating contract terms for approval by the Directors of the business, on sourcing, pricing, service delivery, and delivery schedules to secure best-value agreements and solutions.
• Ensure timely production of new order quotations for customers, ensure quotations and orders are produced accurately.
• Supplier performance monitoring and management, evaluate vendors performance.
• Ensuring all procurement activities adhere to internal policies, ethical standards, and legal regulations (e.g., Public Contracts Regulations).

Maximizing Vehicle Returns

• Proactive management of the specialists to ensure timely delivery of fully valid quotations to customers for new, replacement or trial vehicles.
• Identify and discuss with Contract managers over fleet expiries and extensions, along with managing the team to ensure timely requests for documentation is accurately requested.
• Ensure fleet handovers from the procurement team to the operational team is as detailed as possible to maximise the benefit from warranties, etc from the procured suppliers.
• Proactively work with the business and specialist team to effectively dispose of vehicles at the end of each contract. Maximising the value from the asset, via sales proceeds, excess mileage, lowering costs of sale and ensuring end of life damage is identified and invoiced.

Quality & Standards Management

• Implementation and management of the SFS Social Value Approach, recognising the commitments made as part of submitted tenders and management of the monitoring of the Social Value activity and commitment.
• Management and retention of International Standards – ISO9001, 14001 and 45001 and management of any future standards required, or migrations to new as required.
• Working alongside the business Directors to implement environment performance improvements, via managing the supply chain to ensure they deliver to the sustainability strategy, delivering both carbon reduction and scope 3 supply chain emission reductions.
• Brand, website and social media management, to ensure content is refreshed and kept up to date, working with external marketing consultant to proactively promote the business.